Company secretarial services for your Hong Kong company

A corporate secretary helps your company stay aligned with the Hong Kong Companies Ordinance by managing legal obligations and ensuring timely submissions. This includes:

• Monitoring deadlines for statutory filings.

• Ensuring proper documentation of corporate decisions.

• Advising on governance best practices.

Hong Kong companies must maintain accurate and up-to-date statutory records, which are subject to public inspection. These records typically include:

• Registers of directors, shareholders, and company secretaries.

• Register of significant controllers.

• Register of charges and encumbrances on company assets.

• Minutes from board and shareholder meetings.

• Financial documentation such as profit and loss statements and balance sheets.

Your company secretary ensures that all required filings are submitted correctly and on schedule. Common filings include:

• Annual Return:

  Due within 42 days of your company’s incorporation anniversary.

• Profits Tax Return:

  Required for companies subject to taxation

• Other filings:

  Other filings may include updates on directorship, shareholding changes, or company charges.

Beyond compliance, the company secretary offers strategic guidance on corporate structure, shareholder rights, and governance issues. They also handle day-to-day administrative tasks such as:

• Drafting resolutions and legal documents.

• Coordinating with government bodies and stakeholders.

• Renewing business registration certificates.

Acting as the bridge between your company and regulatory bodies like the Companies Registry and Inland Revenue Department, the company secretary ensures smooth communication and accurate reporting.